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NT-214 / Decision pack

Team capacity and leave

Plan coverage around availability, not absence details.

Compare scheduled hours, approved unavailability, administration and committed work by role. Show overload without collecting reasons for leave or treating skills as interchangeable.

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Editable .xlsxPDF guideNo macros

Start with the decision

Does planned work fit the available hours for each role in the chosen period?

Small-team leads coordinating workload and approved leave.

From input to next step.

  1. 01

    Choose one period

    Use the same week or month for every row. Start with the actual scheduled hours and subtract only approved unavailability in that period.

  2. 02

    Include existing commitments

    Record administration, committed delivery and a deliberate buffer. Keep different skills or roles separate when they cannot cover one another.

  3. 03

    Discuss coverage

    Use the remaining hours to identify a coordination issue. Agree workload or coverage changes through the appropriate process; do not alter approved leave in this file.

A look inside

The example, in plain sight.

Fictional values from the workbook. Amounts are illustrative currency units, not a market rate or a customer result.

Role / period
Support / example week
Scheduled hours
40
Unavailable hours
8
Admin hours
5
Committed work
20
Buffer hours
4
Available after absence
32
Remaining hours
3

Before you use the result.

  • Do not record health or other sensitive absence reasons.
  • Do not double-count leave already removed from scheduled hours.
  • A negative balance is an unresolved capacity gap.

A role-level workload scenario, not an HR record, leave approval system or staffing recommendation.

A few useful answers.

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What will I receive?

Each product includes a PDF guide, an editable Excel workbook, a fictional worked example, a blank worksheet with 50 prepared rows and a decision log. Working kits also include an implementation plan and an adaptable message. The exact file list is on each product page.

What software do I need?

A PDF reader and spreadsheet software that supports standard .xlsx formulas. The workbooks contain no macros or external data connections. Formula results depend on your inputs and your spreadsheet software recalculating them. No paid AI account is required.

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