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NT-193 / Decision pack

Stocktake discrepancy log

Make the stock difference and its cost basis explicit.

Calculate counted units less recorded units and multiply the difference by an entered unit cost. This does not post a stock adjustment.

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Editable .xlsxPDF guideNo macros

Start with the decision

What quantity and cost-basis difference exists between the recorded and counted units?

Small sellers reconciling a physical stock count.

From input to next step.

  1. 01

    Fix the count boundary

    Use one item, location and count time. Pause or reconcile movements through the normal stock process.

  2. 02

    Record independent counts

    Enter the recorded quantity, counted quantity and the relevant unit cost. Keep recount evidence outside the workbook.

  3. 03

    Investigate before adjusting

    Review timing, damage and recording issues with the stock owner. Apply authorised adjustments only in the actual stock system.

A look inside

The example, in plain sight.

Fictional values from the workbook. Amounts are illustrative currency units, not a market rate or a customer result.

Item and location
Item A / shelf 1
Recorded units
100
Counted units
96
Unit cost
12.00
Variance units
-4
Cost-basis difference
-48.00

Before you use the result.

  • A discrepancy is not proof of theft.
  • Use one unit and cost basis.
  • Do not update inventory from this file alone.

A stock-count reconciliation worksheet, not stock valuation or loss investigation.

A few useful answers.

All questions →
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No. The planned shop sells each product separately for a one-off price. You will not need a membership, a bundle or a credit balance.

What will I receive?

Each product includes a PDF guide, an editable Excel workbook, a fictional worked example, a blank worksheet with 50 prepared rows and a decision log. Working kits also include an implementation plan and an adaptable message. The exact file list is on each product page.

What software do I need?

A PDF reader and spreadsheet software that supports standard .xlsx formulas. The workbooks contain no macros or external data connections. Formula results depend on your inputs and your spreadsheet software recalculating them. No paid AI account is required.

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