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NT-025 / Decision pack

Agency resource allocation

Allocate work without hiding overcommitment.

Compare role availability with three explicit work allocations and an administration allowance. Negative headroom identifies a planning conflict, not an instruction to work overtime.

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Editable .xlsxPDF guideNo macros

Start with the decision

Which role-period has more assigned work than available hours?

Small agencies planning delivery across roles.

From input to next step.

  1. 01

    Use role-period rows

    Choose a week or month and record available hours for each role. Keep individual sensitive information outside the sheet.

  2. 02

    Allocate known work

    Enter agreed project hours and necessary administration. Do not count the same assignment in more than one allocation.

  3. 03

    Resolve the gap

    Review negative headroom with the delivery owner. Reassign or reschedule only after checking skills and client commitments.

A look inside

The example, in plain sight.

Fictional values from the workbook. Amounts are illustrative currency units, not a market rate or a customer result.

Role and period
Design / week A
Available hours
35
Project A hours
12
Project B hours
10
Project C hours
5
Administration hours
4
Headroom hours
4

Before you use the result.

  • One row uses one role and period.
  • Keep leave consistent with available hours.
  • Hours alone do not establish task suitability.

A role-capacity allocation scenario, not workforce management or an employment decision.

A few useful answers.

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What will I receive?

Each product includes a PDF guide, an editable Excel workbook, a fictional worked example, a blank worksheet with 50 prepared rows and a decision log. Working kits also include an implementation plan and an adaptable message. The exact file list is on each product page.

What software do I need?

A PDF reader and spreadsheet software that supports standard .xlsx formulas. The workbooks contain no macros or external data connections. Formula results depend on your inputs and your spreadsheet software recalculating them. No paid AI account is required.

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